5-Minute Reports
Answer guided questions about what happened. IncidentFast generates a professional incident report, root cause analysis, and corrective action plan automatically.
Someone Got Hurt. Now What?
Generate a complete incident report and OSHA-ready forms in 5 minutes. Answer questions, get documentation. That simple.
Be ready before the next incident. No spam.
The problem, in one sentence.
A workplace injury just happened. You’re dealing with the immediate crisis — getting the employee help, securing the area, calming everyone down. The last thing you want to think about is paperwork.
But the clock is ticking. OSHA requires documentation within specific timeframes. Your insurance company needs an incident report. HR needs details for workers’ comp. And if you don’t capture what happened accurately while memories are fresh, you’re exposed.
Most small businesses either:
- Scramble to find the right forms and fill them out at midnight
- Pay a safety consultant hundreds of dollars per incident
- Wing it and hope they’re compliant (they’re usually not)
Core Features
Engineered for Accuracy
Every tool is designed to eliminate the friction between finishing work and getting paid.
OSHA Forms, Pre-Filled
Need OSHA Form 300, 301, or 300A? We generate them with your incident data already entered. Just review and submit.
Capture Details While They're Fresh
Walk through the incident step-by-step right after it happens. No forgotten details. No conflicting accounts later.
Know What's Required
Not sure if you need to report to OSHA? We tell you — and walk you through the process if you do.
Understanding OSHA Incident Reporting Requirements
When a workplace injury or illness occurs, employers have specific obligations under OSHA (Occupational Safety and Health Administration) regulations. Understanding these requirements is critical — violations can result in fines up to $16,550 per incident for serious violations, and $165,514 for willful or repeated violations.
What counts as a recordable incident?
OSHA requires employers to record workplace injuries and illnesses that result in:
- Death
- Days away from work
- Restricted work or job transfer
- Medical treatment beyond first aid
- Loss of consciousness
- Significant injury or illness diagnosed by a physician
Minor injuries requiring only first aid (bandages, non-prescription medication, etc.) generally don’t need to be recorded — but you should still document them internally.
The key OSHA forms:
Form 300 (Log of Work-Related Injuries and Illnesses) is your running log for the year. Each recordable incident gets a line entry with basic details about what happened and the outcome.
Form 301 (Injury and Illness Incident Report) is the detailed report for each individual incident. It captures specifics: how the injury occurred, what the employee was doing, what object or substance was involved, and the nature of the injury.
Form 300A (Summary of Work-Related Injuries and Illnesses) is an annual summary that must be posted in your workplace from February 1 to April 30 each year.
Timing matters:
You must record an incident within 7 calendar days of receiving information that a recordable injury or illness has occurred. For severe injuries (hospitalization, amputation, or loss of an eye), you must report to OSHA within 24 hours. Fatalities must be reported within 8 hours.
Beyond OSHA compliance:
Even if an incident isn’t OSHA-recordable, you should document it. Why?
- Workers’ compensation — Your insurer needs documentation to process claims
- Legal protection — Accurate records protect you if disputes arise
- Trend analysis — Tracking near-misses and minor incidents helps prevent serious ones
- Improvement — You can’t fix problems you don’t measure
What should an incident report include?
A thorough incident report captures:
- Basic facts (date, time, location, people involved)
- What happened (sequence of events)
- Contributing factors (equipment, environment, training gaps)
- Immediate response (first aid, medical treatment)
- Root cause analysis (why did this happen?)
- Corrective actions (how to prevent recurrence)
- Witness statements (while memories are fresh)
Most employers struggle with the root cause analysis and corrective action sections. They document what happened but not why — which means the same type of incident keeps happening.
IncidentFast guides you through all of this with simple questions, then generates professional documentation that satisfies OSHA requirements and helps you actually improve workplace safety.
Frequently Asked Questions
Everything you need to know about the platform.
What is OSHA Form 301?
OSHA Form 301 is the Injury and Illness Incident Report. It's a detailed record of a single workplace injury or illness, capturing how the incident occurred, what the employee was doing, the object or substance involved, and the nature of the injury. Employers must complete a Form 301 (or equivalent) within 7 days of learning about a recordable injury. The form is kept on file for 5 years.
When do I need to report an incident to OSHA?
You must report to OSHA within **24 hours** if an incident results in: hospitalization of one or more employees, amputation, or loss of an eye. **Fatalities must be reported within 8 hours.** These reports are separate from your recordkeeping obligations — you must actively notify OSHA by phone or online, not just complete the forms.
What's the difference between first aid and medical treatment?
This distinction determines whether an injury is OSHA-recordable. **First aid** includes things like bandages, non-prescription medication, tetanus shots, and wound cleaning — these don't require recording. **Medical treatment** includes prescription medications, sutures, physical therapy, and most treatments given by a physician — these must be recorded. The full list is in OSHA's recordkeeping regulation (29 CFR 1904).
How long do I have to keep OSHA records?
Employers must retain OSHA Forms 300, 300A, and 301 for **5 years** following the end of the calendar year they cover. During this period, you must update the forms if the outcome of a previously recorded case changes (e.g., an employee who returned to work later requires restricted duty).
Do small businesses have to follow OSHA recordkeeping rules?
Employers with **10 or fewer employees** are exempt from routine OSHA recordkeeping requirements (but must still report severe injuries and fatalities). Some industries are also exempt, including retail, finance, insurance, and certain service businesses. However, all employers must comply with OSHA safety standards — exemption only applies to the paperwork requirements.
What are OSHA penalties for recordkeeping violations?
As of 2024, OSHA can assess penalties of up to **$16,550 per violation** for serious, other-than-serious, and posting violations. **Willful or repeated violations** can reach **$165,514 per violation**. Failure to report a fatality or severe injury is a separate violation. Penalties are adjusted annually for inflation. ---